Once items are created in Lightspeed Restaurant, you can always modify them from your Back Office to update details, such as the item’s price or description.
Lightspeed Restaurant accounts created after March 2023 will have Items page 2.0 enabled by default. Existing accounts will continue to use the Legacy Items page but will be migrated to the newer version at a later date.
To figure out which version of the Items page you're using, refer to the screenshots contained within this article and see if they match what's in your Back Office.
Select your Items page version to filter the setup steps.
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There are two ways to edit items. You can edit the entries directly in the table by selecting and editing the relevant field, or you can click the Name of the item to be taken to the Item details page. Optionally, you can also click the ellipsis in an item's row and select Edit from the drop-down.
Editing item details
- Log in to the Back Office with your Lightspeed credentials.
- From the navigation menu, select Menu management > Items.
- Edit items in one of the following two ways:
- Edit items directly in the table by clicking the relevant field or selecting the pencil icon beside it. Note: If a field has a caret beside it, clicking it shows a drop-down menu that can be used to update the item information.
- Edit items from the Item details page by clicking the Name of the item or by clicking the ellipsis in an item's row and selecting Edit from the drop-down menu.
- Edit items directly in the table by clicking the relevant field or selecting the pencil icon beside it. Note: If a field has a caret beside it, clicking it shows a drop-down menu that can be used to update the item information.
- Make the required changes. See Understanding item details for information on what can be edited.
- Click the Save button to save the changes.
Depending on your account permissions, some actions may not be available or require additional steps.Editing multiple items at once
If you need to archive or update the sharing status of multiple items, these actions can be performed on multiple items all at once:- From the Items page, click on the checkboxes located in the leftmost column of the items table for the items that you want to edit. Note: Clicking the checkboxes beside the Name column will select all items on the page.
- Click Actions.
- Select Archive or Assign sharing status from the drop-down menu.
- Finalize your decision on the screen that follows. Note: If the items are attached to a menu, group, or combo, archiving it will also remove them from these groupings across all business locations.
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There are two ways to edit items. You can edit the entries directly in the table by selecting and editing them, or you can use the Edit button next to the appropriate item to make detailed changes.
Editing item details
- Log in to the Back Office with your Lightspeed credentials.
- From the navigation menu, select Menu management > Items.
- Either update the entries directly in the table by clicking them or click the Edit button next to the appropriate item.
- Make the required changes. See Understanding item details for information on what can be edited.
- Click the Savebutton to save the changes.
Understanding item details
The options outlined in the table below are available only when editing existing items after clicking Edit. To learn more about the other item details you can change, visit our Adding items article.
Item detail | Description |
Enable a counter on this item to restrict the available quantity |
When enabled, a counter will appear on the item button on your POS, and you can add sales restrictions on an item from your device. If this setting is enabled, use the following steps to set a sales restriction.
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This item's quantity can be split in fractional amounts | When enabled, items can be split into fractions by entering a number on the keypad such as 0.33. The price of the item will be adjusted accordingly. |
Group production instructions on dockets | Production instructions will be grouped together when the same item is ordered multiple times. |
Get the price of this item at runtime from an external device |
The price of this item is retrieved through an external weight scale. However, you can manually enter the weight of the item on the POS to get the associated price even without a scale. Note: Scale integrations are a legacy feature and our Support teams cannot currently assist with this. |
Get the quantity of this item at runtime from an external device |
The quantity of this item is retrieved through an external weight scale. Note: Scale integrations are a legacy feature and our Support teams cannot currently assist with this. |
Item name entered by user | When this option is enabled, adding this item to a sale on the Restaurant POS will prompt the user to enter the name of the item manually. |
Production center |
Select the production centers at which this item will print. When an order is placed for this item, it automatically prints at the specified production centers. |
Secondary production center | Select secondary production centers at which this item will print. When an order is placed for this item, it automatically prints at the specified production centers. |
Bar code | If you've added labels to your item, you can include the barcode number here. |
Item to be inserted in course |
Select which course this item will be added to. For instance, if an item is restricted to the 3rd course, it will always be in Course 3. If there is no Course 3, the POS will create one when you add this item to a sale. If set to 'Free' (default), the item will be inserted into the active course. |
Number of courses for this item |
This item will appear on production dockets for subsequent courses with a note to indicate its continuation. Enable this option if an item is served in one course and continues into the next course.
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What’s next?
Disable and reenable items in the Back Office.
See Understanding item languages for information about setting up different languages for the description of your items.