You can manually assign a barcode to an item in your Back Office or on the POS. If you need to assign many barcodes to existing items, you can upload them in bulk to the Back Office.
Manually assigning barcodes in Back Office
- Log in to your K-Series Back Office.
- From the navigation menu, go to Menu Management > Items.
- Find the item using the search bar and click Edit in the Actions column.
- Scroll down to the Bar code field and enter the item barcode. The barcode must be in EAN13 format.
- Click Save.
Manually assigning barcodes on the POS
Instead of manually entering barcodes in Back Office, you can scan and assign them by item on your POS. If you need help connecting your barcode scanner, visit our About barcode scanners article and select the manual for your scanner model.
- Clock in to the POS and navigate to the Register screen.
- Press and hold an item until the Item details modal appears.
- Tap Barcode.
- Scan the barcode. A pop-up will appear confirming that the barcode is now linked to the item.
- Tap OK.
A barcode scanner must be connected to your device or the barcode button will not appear on the Item details modal.
Assigning barcodes in bulk in Back Office
If you already have items in your Back Office, you can assign barcodes to these items with a bulk update. First, export an inventory spreadsheet from your Back Office and enter the barcodes in the Barcode column. Then, import the spreadsheet back into Back Office.
If you are uploading new items, copy this import template, add a barcode column to the spreadsheet, and follow the instructions in our Importing and exporting items article.
- Log in to your K-Series Back Office.
- From the navigation menu, go to Menu Management > Items.
- Click Export and select Export MS Excel from the drop-down.
- In the Barcode column, enter the barcode for each item in EAN13 format.
- Save the spreadsheet and import it into Back Office. For help with saving and importing the spreadsheet, follow the instructions in our Importing and exporting items article.