Items in Lightspeed Restaurant refer to food and beverage products that can be added to an order. You can create, edit, and manage items through the Items page, where you'll find a comprehensive table listing all of the items associated with your restaurant. Each row corresponds to a unique item, and columns in the table display different information about them, such as the item Name, Type, Accounting group, Price, and more. For a full list of the various columns and details that you'll find, see Understanding the items page. 

Select your Items page version to filter the setup steps.

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  Accessing the Items table

  1. Log in to the Back Office with your Lightspeed credentials.
  2. From the navigation menu, select Menu management > Items.
  3. (Optional) Apply filters to your results to see only items that meet particular criteria. To do this, follow steps 3a-3c.
     
     1. Click Filters.
     2. Select the filter(s) you wish to apply.
     3. Click Apply to finish. Note: Filters that you've added will be listed at the top of the page. If you want to remove a particular filter, click the  icon beside its name.
  4. (Optional) Use the Search in results... field to look up keywords, and click Search.

  

  Understanding the Items table

  The Items table displays basic product information by default, such as the item's Name, Link status, Type, Accounting group, and Price. If you need to see more details about each item, you can customize the table by adding additional columns. To see a list of the columns available and descriptions of the information they display, refer to the table below. To learn how to edit the Items table and add or remove certain columns, check out the Editing the Items table section.

  Items table

  Column	Description
  Name	Name or title of each individual item.
  Link status	Shows the number of menus connected to this item. Click the number to show a list of menus in which this item is available.
  Type	Items can be classified into four different types: Item: a single menu item, such as a burger, salad, or drink. Combo: a group of items that are sold together as a set, usually for a discounted price. For example, a burger combo typically includes a burger, fries, and a drink. Group: a collection of items that are grouped together under a single name or category. For example, a group item called "Appetizers" could include several individual items such as oysters, beef tartare, and crab cakes. Sub-item: type of item that is linked to a main item but sold as a separate item. For example, if a customer orders a burger, they may have the option to add bacon as a sub-item.
  Accounting group	Accounting groups are a logical sorting of items, otherwise known as categories. All accounting groups created from the Back Office in Menu management > Accounting groups are available for selection. See About accounting groups (categories) for further information.
  Price	Cost of the item as it will appear on the menu for customers. Note: Items with multiple prices based on different account profiles will have a dollar icon beside them. This price can only be edited from the Edit items page. Visit the Price structure section of our Adding items article to learn more.
  Cost	Cost of the item to the restaurant.
  Button color	Color of the button that represents the item on the POS screen.
  Button name	Text that appears on the button representing this item on the POS screen.
  Sharing status	Indicates whether the item is available to be shared across locations. Click this field to make edits. Sharing status can be set to: Local: Item is available at this business location only. Shared: Item name is shared with other business locations. Item details (e.g., price) may vary per location. Global: Item name and details (e.g., price) are shared with other business locations.
  SKU	Assigned by default, the SKU is a unique identifier assigned to each item.
  Statistics group	A categorization of the item used for tracking sales data and generating reports. Statistic groups provide more flexibility on reporting than accounting groups as these are linked to taxes. With statistic groups, you can provide more specific and customized reporting and sort items into defined groups. To learn the difference between accounting groups and statistics groups, visit Understanding statistics groups.
  Status	Displays whether the item is Active and can be sold or Archived and unavailable for sale.

  Editing the Items table

  Customize the Items table by enabling or disabling columns to display only relevant information. Additionally, you can change the order in which columns appear and move them around based on your preferences. 

  1. Log in to the Back Office with your Lightspeed Restaurant credentials.
  2. From the navigation menu, select Menu management > Items
  3. Click  Edit table and modify page:
     1. Using the checkboxes, disable any unneeded columns and enable columns that you want to make visible.
     2. To change the order of columns, click the grip lines  and drag the column upward or downward.
  4. (Optional) Click Reset to restore the table to its default settings.
  5. Click Save to finish making your changes.
  
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  Accessing the Items table

  1. Log in to the Back Office with your Lightspeed credentials.
  2. From the navigation menu, select Menu management > Items.
  3. (Optional) Apply filters to your results to see only items that meet particular criteria. To do this, use the Filters field above each column and type in what you're looking for. If the filter is a drop-down menu, select the option you're filtering for from that list.
  4. (Optional) Use the Search field to look up particular keywords, and click refresh  to apply your search.

  Understanding the Items table

  The Items table displays basic product information by default, such as the item's Name, Type, Accounting group, and Price. To see a list of the columns available and descriptions of the information they display, refer to the table below. To learn how to edit the Items table and add or remove certain columns, check out the Editing the Items table section.

  Items table

  Column	Description
  Code	Assigned by default, the code (SKU) is a unique identifier assigned to each item.
  Name	Name or title of each individual item.
  Price	Cost of the item as it will appear on the menu for customers.
  Cost price	Cost of the item to the restaurant.
  Type	Items can be classified into four different types: Item: a single menu item, such as a burger, salad, or drink. Combo: a group of items that are sold together as a set, usually for a discounted price. For example, a burger combo typically includes a burger, fries, and a drink. Group: a collection of items that are grouped together under a single name or category. For example, a group item called "Appetizers" could include several individual items such as oysters, beef tartare, and crab cakes. Sub-item: type of item that is linked to a main item but sold as a separate item. For example, if a customer orders a burger, they may have the option to add bacon as a sub-item.
  Accounting group	Accounting groups are a logical sorting of items, otherwise known as categories. All accounting groups created from the Back Office in Menu management > Accounting groups are available for selection. See About accounting groups (categories) for further information.
  Statistics group	A categorization of the item used for tracking sales data and generating reports. Statistic groups provide more flexibility on reporting than accounting groups, as these are linked to taxes. With statistic groups, you can provide more specific and customized reporting and sort items into defined groups. To learn the difference between accounting groups and statistics groups, visit Understanding statistics groups.
  Sharing	Indicates whether the item is available to be shared across locations. Click this field to make edits. Sharing status can be set to: Local: Item is available at this business location only. Shared: Item name is shared with other business locations. Item details (e.g., price) may vary per location. Global: Item name and details (e.g., price) are shared with other business locations.
  Status	Shows the number of menus connected to this item and also shows whether an item is Active or Inactive. Click the number shown here in this field to display a list of menus in which this item is available.
  Actions	Allows you to click Edit and change the details of an item.

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