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Setting up Omniboost accounting integration

Omniboost is a third-party accounting integration that allows Lightspeed Restaurant to connect to your preferred accounting software. This integration is compatible with DATEV and Xero in regions where Lightspeed Accounting isn’t currently supported.

For pricing information, please contact the Omniboost team directly through their website.

Configuring your Lightspeed Restaurant account

Before setting up Omniboost accounting integration, configure your Lightspeed Restaurant account by creating your desired accounting groups and payment methods.

  1. Log in to the Back Office with your Lightspeed Restaurant account credentials.
  2. From the navigation menu, go to Menu management > Accounting groups.
  3. Verify you’ve added your desired accounting groups and assigned each item to its relevant accounting group.
    These accounting groups will be used later on in the Accounting mapping section of the integration setup.
  4. From the navigation menu, go to Configuration > Settings > Payment methods.
  5. Verify that all payment methods accepted by your business are added to this section.
  6. Follow the steps in Contacting Omniboost support to continue setting up the Omniboost accounting integration.

Contacting Omniboost support

Once you’ve finished configuring your Lightspeed Restaurant account, you’re ready to reach out to Omniboost and request access to the accounting integration.

  1. Copy and paste the following message into an email addressed to support@omniboost.io.

    Important:
    The request must be sent in English, regardless of your region. 
    Before sending the message, make sure to change [accounting software] to either DATEV or Xero, depending on which you're using. 

    Subject: New K-Series to [accounting software] integration request
    Message:
    Dear Omniboost team,
    I’ve finished setting up my accounting groups, items, and payment methods in my Lightspeed K-Series environment. I’d like to connect my K-Series to my [accounting software] account. Can you please create my profile in Omnibase middleware?
    Thanks!
    [Your name]
  2. Check your email for Omniboost’s response, which will contain activation instructions and your personal login credentials.
  3. Follow the steps in Setting up Omniboost accounting integration to continue setting up the Omniboost accounting integration.

Setting up Omniboost accounting integration

Begin setting up Omniboost accounting integration by connecting your Lightspeed Restaurant and accounting software.

  1. Click the login link embedded in the email.
  2. Enter the login credentials provided in the email and click Login.
    Omniboost_Log_in_page.png
  3. Follow the on-screen instructions to set up two-factor authentication (2FA).
    2FA protects your data by requiring that you enter an authentication code when logging in.
  4. Click Integration setup to begin setting up the integration.
  5. Click Continue to connect Omniboost to your Lightspeed Restaurant account, which will redirect you to the Lightspeed sign in page.
    Connect_to_Lightspeed_Restaurant.png
  6. Enter your Lightspeed account credentials and click Login, which will redirect you back to the Omniboost Integration setup.
    Lightspeed_Restaurant_Log_in_page.png
  7. Click Continue to connect to your accounting software, which will redirect you to your accounting software sign in page.
  8. Enter your accounting software credentials and click Login, which will prompt a request to access your information.
  9. Select the business you’d like to authorize.
  10. Click Continue to return to Omniboost.
  11. Select the business you’d like to authorize.
  12. Click Submit to finalize authorizing your accounts.
    Select_your_business.png
  13. Follow the steps in Completing account mapping to continue setting up the Omniboost accounting integration.

Completing Accounting mapping

To complete Accounting mapping, you'll assign accounting ledgers to each of your accounting groups and payment methods imported from your Lightspeed Restaurant account. 

  1. Assign an accounting ledger to each accounting group.
    Accounting_categories.png
  2. (Optional) Click + Add tracking category and select the applicable option from the drop-down list.
  3. Click Save Ledger Mapping to save your changes and redirect you to the Integration settings page.
    Save_ledger_mapping.png
  4. Follow the steps in Completing Integration settings to continue setting up the Omniboost accounting integration.

Completing Integration settings

To finish setting up Omniboost accounting integration, you’ll need to complete the Integration settings section, including:

  • Integration settings, which indicate how and when your data exports.
  • VAT code mappings, which map VAT percentages according to their code in your accounting software.
  • Fallback settings, which uses ledger codes to quickly identify any new revenue or payments that might not have an accounting category assigned to them. Instead of erroring out, they'll easily be mapped to one of the revenue or payment fallbacks.

Note: If you have any questions for your accountant during this process, then you can save and edit your settings at any point in time.

Integration settings

  1. Click the relevant button for either DATEV or Xero, and complete the preliminary instructions listed under this step.
      • DATEV consultant (required): Enter your consultant ID.
      • DATEV client (required): Enter your DATEV customer ID.
      • DATEV commitment (optional): Check the box to save your data.
      • General journal code (required): Enter your journal code.
      • Journal description (optional): Indicate where the information comes from, in this case, Lightspeed Restaurant.
      • Intermediate account (optional): Enter the account that books your sales before they’re transferred to your transaction account, if using one.
      • Run report by (required): Select whether you’d like your file sent daily, weekly, or monthly.
      • End of day (required): Enter the time you’d like your information pulled from the previous day. It’s helpful to choose a time after your business closes.
      • Tip account (optional): Enter the account where your tips are posted, if using one.
      • Balancing account code (required): Enter the account that will temporarily hold any difference in change during your daily cash-up. This account will hold it temporarily so the integration can run smoothly.
      • End of day (required): Enter the time you’d like your information pulled from the previous day. It’s helpful to choose a time after your business closes.

VAT code mappings

  1. Select the applicable VAT code from the drop-down list.
    VAT_code_mappings.png

Revenue fallbacks

  1. Select the applicable Ledger code from the drop-down list.
    Revenue_fallbacks.png

Payment fallbacks

  1. Select the applicable Ledger code from the drop-down list.
  2. Click Save to save your settings and finish setting up the Omniboost accounting integration.

Save_integration_settings.png

  1. Click the relevant button for either DATEV or Xero, and check that your data syncs correctly according to the instructions listed under this step.
      1. Once you’ve completed both Account mapping and Integration settings, email Omniboost at support@omniboost.io.
      2. Create an export file of your data to make sure it’s done correctly.
      3. If changes need to be made, then discuss them with the Omniboost support team.
      4. If it looks good, then the exports will be emailed to you automatically at the set time (daily, weekly, or monthly).
      1. Once you’ve completed both Account mapping and Integration settings, it’ll notify Omniboost.
      2. After reviewing your data, an Omniboost developer will schedule a test to make sure your data syncs correctly.
      3. Omniboost will follow up with you to make sure the mapping is to your liking.
      4. Upon receiving confirmation, the integration will be set to Live, and your data will push daily at the set time.

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