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Adding orders in Table Service mode

Use Table Service mode to assign orders to a table or to assign order items to a seat or a course in the Restaurant POS app. This workflow is best suited for a server-led dining experience and offers additional features, such as splitting the check at patrons' requests.

When opening a table, you can specify the number of covers (patrons dining) if you previously enabled this option in the Back Office. Entering covers is helpful if, for example, guests wish to pay separately and split the check into equal parts. Entering covers is essential for reporting metrics where sums are related to guest count.

 

 

Accessing the Register screen

To access the Register screen for taking table-side orders in the Restaurant POS app, make sure you have already opened a sales period and that you are clocked in.

  1. Open the Restaurant POS app on your device.
  2. Tap the screen to return the Restaurant POS app to the home screen.
  3. Tap the tile with your name (only visible if you are already clocked in), and log in with the assigned login method (scanning QR-code or entering a PIN).

After logging in, the Register screen will open by default. For more information on the layout and components of the Register screen, visit our Understanding the Register screen article.

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Ordering in Table Service mode

Once logged in to the Register screen, Direct Sales mode will be active by default. You can place an order in Table Service mode in three ways:

Note: It's not possible to return to Direct Sale mode from Table Service mode. Instead, you'll have to start a new order in Direct Sale mode.

Naming an order

Enter an order name to make it easier to track and differentiate orders while personalizing a guest’s experience since the tab name appears at the top of their check.

  1. In the upper-left corner is the current order name displayed. Tap Tab name to apply another name.

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  2. Enter a name (e.g., "Georg," or "Birthday party") to apply to the order.

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  3. Tap OK to confirm. Now the applied name is displayed in the upper-left corner.
    Note: If you navigate away from this order, you can find and open it again by searching for it on the Order management screen. The name is also displayed on receipts and order tickets.

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Assigning a table number by using the keypad

Using the keypad, quickly add a table to the order if you already know the table number.

  1. Enter the table number using the keypad.
  2. Tap Tables to assign the entered table number to the order.
  3. (Optional) Enter the number of guests at the table, and tap Confirm if the Prompt cover count is enabled in the floor plan settings.

Once the order is given a custom name or assigned to a table, the name or table number appears in the top-left corner of the screen.

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Adding order items by course or seat

Once in Table Service mode, specify how you're adding items to the order. Choose to keep the entire order shared (grouped together), add order items according to seat number, or add order items by course. You can also add order items by seat and course number (for instance, if you have a group who are paying separately and all enjoying different courses). 

Adding order items by course

A multi-course order represents any time there is more than one item ordered consumed at different times. For instance, in your restaurant you may consider drinks, starters, and mains to be a first, second, and third course meal. Order items can also have predefined courses set from the Back Office, so when they are selected they're automatically added to the right course (e.g., Starters to 1st Course, Mains to 2nd Course, etc.). 

  • When entering Table Service mode, you're automatically in Coursing mode and adding order items to Course 1.
  • To add items to another course, select Add a course from the Order view and then add the order items to the selected course. Note that you can navigate between courses by tapping the desired course name and adding items to the selected course.
  • To change the course of multiple order items, select Edit order, highlight the order items and then Assign to. A pop-up window will appear asking you to specify which course you want the selected order items to be moved to. To change the course for an individual order item, tap the order line to open individual item actions. From the window, select the course for where you are moving the order item.
  • After adding all desired order items, tap Send on the lower-right side of the screen to save the order and send its items to the kitchen or prep stations. To learn more about sending orders, see the Sending orders section below.
    Note: Items cannot be changed to a different course after being sent.

While ordering by course, by default the entire order is grouped together or Shared. This means that the order items are only specified by their course. If you wish to also add order items by seat, you can select the + icon beside Select a seat and then add order items for the selected seat. This is useful if the order is for a large group and your order tickets need to specify the course and seat number for the items. 

Note that while ordering by course, the keypad is still visible and available for use. 

 

Adding orders by seat

If you are processing orders for a group with individual order items, you may want to process orders by seat. Ordering by seat will also collapse the keyboard on the Register screen, giving you more visibility on the entire order.

  • To add order items by seat, tap the selector at the top of the Order view which says By course. A drop-down menu will appear. Tap By seat to change the order setting accordingly. 
  • By default, order items will be Shared until you specify a seat for them. To specify a seat, tap Add a seat on the Order view and then select the order items for the selected seat.
  • To change the seat of multiple order items, select Edit order, highlight the order items and then Assign to. A pop-up window will appear asking you to specify which seat you want the selected order items to be moved to. To change the seat for an individual order item, tap the order line to open individual item actions. From the window, select the seat to which you would like to move the order item.
  • After adding all desired order items, tap Send in the lower-right side of the screen to save the order and send its items to the kitchen or prep stations. To learn more about sending orders, see the Sending orders section below.
    Note: Items cannot be changed to a different course after being sent.

If you wish to also add order items by course, you can select the + icon beside Select a course and then add order items for the selected course. This is useful if the order is for a large group and your order tickets need to specify the course and seat number for the items. 

 

Sending orders

Send an order to save its items and notify the kitchen or prep stations of the order. Sent items will print on order tickets through your production centers, or they will appear on the Lightspeed Kitchen Display System (KDS). Printing and KDS behavior depends on how you set up these features in your Back Office.

Note: Items cannot be changed to a different course or seat after being sent.

  • To send order items for preparation, tap the Send - x items button on the Register screen.
    • If your order contains just one course, the order will be prepared all at once.
    • If your order contains multiple courses, the prep station will view the entire order divided by course.
  • You can notify the kitchen when the next course is ready to be prepared by selecting Fire course.
  • To add additional items to the order, simply open the order, add the additional items, and then press the Send - x items button once again. This will print only the latest orders and corresponding table number or tab name. 
  • To reprint order tickets for individual items or courses, follow the steps in the Reprinting order tickets section.

 

Firing a course

If your order contains multiple courses, you can use the Fire course button to notify your prep station for when the next course should be prepared. For instance, use this button if the customers are almost done consuming the current course. Selecting Fire course sends an order ticket to the kitchen indicating the table is ready for the next course items. After firing a course, the status on the Tables screen will also automatically update to display that the customers are waiting for their next course.

 

Processing a payment

When your guests are ready for payment, you can select the Print check button (below the order view) to print a draft receipt for the order. This is a common workflow for Table Service environments where guests wish to view their check before paying or leaving a tip. 

To process the payment, select the Pay button on the right-hand side of the screen to enter the Payments screen. If you're ordering by course, you can select the quick pay button Cash to automatically settle the transaction as a cash payment. 

For more information on processing payments (such as splitting a check or voiding a payment) see About payments.

 

Reprinting order tickets

If you lose an order ticket (also called a production docket), reprint it to send a copy to your printer. You can reprint order tickets for individual items or for an entire course of items.

  • To reprint an order ticket, tap the pencil icon next to an item or course and select Reprint production docket.
  • An order ticket containing the selected item or course will print to the relevant printer depending on how you have set up your production centers.
  • The text ** RE-PRINT ** will appear at the top of each reprinted order ticket to indicate the ticket is a copy.

 

What's next?

Learn more about pay-at-order workflows. See Adding orders in Direct Sale mode.

Learn more about the various ways a user can edit an order. See Editing and reviewing orders.

Learn how to enable and use the bar tabs feature. See Opening bar tabs for more information.

Learn how to modify bar tabs and close them out for payment. See Managing and closing bar tabs for more information.

Learn more about interacting with a floor plan and tables. See Understanding the Tables screen.

Learn more about searching for orders on the POS. See Understanding the Order management screen.  

 

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