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Adding payment methods

Add all required payment methods in your Lightspeed (K Series) POS to the Back Office. When adding payment methods to your Back Office in Lightspeed Restaurant, you can choose from different payment method types. Input fields change depending on the selection. Therefore, it is important to select the correct payment types in order to be able to fill in the corresponding payment information. While payment methods define the usage on the POS, payment types are the specific data for the corresponding payment method. See Understanding payment types for more information.

The cash payment method is normally set by default, so you don’t need to add a cash payment method. Lightspeed K Series POS accepts most card payment methods. Credit card payments refer to all payments where your client pays you with a credit card. On the reports, credit card methods are grouped together under a section, with a sub-total for the section.

Invoice payment methods refer to customer invoicing, where an order is paid for at a later date. The PMS (property management system) payment method is used for “pay on the room” for hotel services.

Add the required payment methods to your Back Office:

Adding card payment methods

From the Back Office, you can add all card payment methods in order to accept payments in your Lightspeed K Series POS, which allows your clients to pay you with a credit card.

  1. Log in to the Back Office with your Lightspeed Restaurant account credentials.
  2. From the navigation menu, select Configuration > Settings > Payment methods.
  3. Select Add a payment method.Restaurant-BO-Adding-Payment-Methods.png
  4. Enter the payment method settings:
    • Code: Enter a short unique code. For instance: MAESTRO.
    • Name: Enter the name of the payment method as it will be displayed on the device and on the consumer receipt. For instance: Maestro.
    • Accounting reference: Not mandatory.
    • Payment method type: Select Credit card. See Understanding payment types for further information about payment method types.
    • Activate the settings checkboxes as required.
  5. Select Save.Restaurant-BO-Add-Payment-Method-Settings.png

Card payment settings

Setting name Description
Code Unique payment method short code.
Name The name of the payment method shown throughout the POS and the consumer receipt.

Accounting reference

(not mandatory)

This is used for accounting integrations, such as MEWS. Based on this code, the correct payment method can be mapped.

Payment method type

With card payments, the payment type is a credit card.
See Understanding payment types for further information about payment method types.

Settings

Activating the settings shown by clicking on the checkboxes:

  • Show full payment list in staff reports?:
    All payment methods sorted by employee are listed. The report is generated in Hours > Monthly Hours.
  • Enable gratuity for this method?:
    This payment method automatically includes a tip. You can activate the tip if it is not already defined by account profiles or by a Service Charge item. See About order settings.
  • Tip subtraction percentage:
    For instance card commission. The entered percentage amount will be deducted from the invoice.
  • Open cash drawer when paying with this method:
    Each transaction automatically opens the cash drawer. For instance, cash payments can be processed.
  • Include this method in float counts:
    All transactions involving this method are noted in Configuration > Settings > Transfer operations. See Understanding transfer operations for further information.
  • Make a refund on commit failure:
    For instance, a card reader was debited twice thanks to a transmission error. The customer is refunded the excess amount.



Adding PMS payment methods

The PMS payment method is used to “pay on the room” for hotel services. The receipt will be charged to the room. If you need this, please contact our Support team for help.

 

Adding invoice payment methods

Invoice payment method is used when the payment is still pending and will be made at a later date. You can only use invoices in connection with Customer accounts. The created invoices are assigned to the customer accounts and can be found in Consumers > Debtors > Accounts receivable. See Setting up customer invoicing for more information about customer invoicing.

  1. From the navigation menu of the Back Office, select Configuration > Settings > Payment methods.
  2. Select Add a payment method.
  3. Enter the required information:
    • Code: Enter the short code IKDEBT.
    • Name: Enter the name of the payment method as it will be displayed on the device and on the consumer receipt. E.g.: Invoice.
    • Accounting reference: Not mandatory.
    • Payment method type: Select Other payment method. See Understanding payment types for further information about payment method types.
    • Calculate change when paying with this method?: Checkbox stays unselected.
  4. Activate the settings checkboxes as required.
  5. Select Save.

Invoice payment settings

Setting name Description
Code Unique payment method short code.
Name The name of the payment method shown throughout the POS and the consumer receipt.

Accounting reference

(not mandatory)

This is used for accounting integrations, such as MEWS. Based on this code, the correct payment method can be mapped.

Payment method type

With card payments, the payment type is a credit card.
See Understanding payment types for further information about payment method types.

Settings

Activating the settings shown by clicking on the checkboxes:

  • Show full payment list in staff reports?:
    All payment methods sorted by employee are listed. The report is generated in Hours > Monthly Hours.
  • Enable gratuity for this method?:
    This payment method automatically includes a tip. You can activate the tip if it is not already defined by account profiles or by a Service Charge item. See About order settings.
  • Tip subtraction percentage:
    For instance card commission. The entered percentage amount will be deducted from the invoice.
  • Open cash drawer when paying with this method:
    Each transaction automatically opens the cash drawer. For instance, cash payments can be processed.
  • Include this method in float counts:
    All transactions involving this method are noted in Configuration > Settings > Transfer operations. See Understanding transfer operations for further information.
  • Make a refund on commit failure:
    For instance, a card reader was debited twice thanks to a transmission error. The customer is refunded the excess amount.

 

What’s next?

Once you’ve created payment methods you can always modify them from the Back Office. See Editing payment methods.

To see a list of Lightspeed-integrated payment types and terminals, see Understanding payment types.

Create transfer operations from the Back Office to correct POS transactions without having to cancel the entire invoice. It can also be used when a payment method is going from no money to money, such as invoices or Gift cards. See Understanding transfer operations.

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