Price lists are an optional feature recommended for certain types of restaurants. Add, edit, apply, and deactivate price lists from the Back Office.

Adding price lists

Create price lists in the Back Office, define the list's name, and select an optional template.

1. Log in to the Back Office with your Lightspeed credentials.
2. From the navigation menu, select Menu management > Price lists.
3. Click Create a new price list.

   

4. Enter a name for the price list.

   

5. (Optional) Select an existing price list to use as a template from the drop-down menu.
6. Click Save to add the price list to the Back Office.

Editing price lists

After adding a price list in the Back Office, you can modify it to adjust the item prices. Edit a single price list to change its prices, or compare new prices to standard prices in multiple price lists. If you have several business locations, define the locations where the price list will be available.

Editing a single price list

The Edit price lists page shows all items in the Back Office listed in a table. Adjust the prices as they will be sold in your restaurant.

1. Log in to the Back Office with your Lightspeed credentials.
2. From the main navigation menu, select Menu management > Price lists.
3. Click Edit prices for the price list you want to edit.

   

4. In the right column, click the price to adjust it. For items not affected by price changes, keep the price as-is.
5. Click anywhere outside the price field, or press Enter, to save the entry.

Editing and comparing multiple price lists

Edit and compare multiple price lists on one page. Prices are compared from left to right and price changes are shown as green up arrows (increased price), red down arrows (decreased price), or yellow lines (price is set to 0.00) next to corresponding price entries.

1. Log in to the Back Office with your Lightspeed credentials.
2. From the main navigation menu, select Menu management > Price lists.
3. Choose one of the following options to edit price lists:
   
   1. Click Edit prices for the price list you want to edit.

      

   2. Click Edit prices lists linked locally to only edit price lists for the business location you are currently logged in to.

      

4. Click +Edit another price list.
5. Choose a price list from the drop-down menu. The price lists appear in additional columns on the right side of the table.

   

6. (Optional) Repeat steps 4 and 5 to add additional price lists to the table.
7. Adjust the prices in the appropriate price list columns.
8. Click anywhere outside the price field, or press Enter, to save the entry.
9. (Optional) To remove price lists from the table, click – (minus).
10. (Optional) To move columns, click < (left) or > (right).

Editing business location lists

If you have multiple business locations, define the business location where the price list will be available.

1. Log in to the Back Office with your Lightspeed credentials.
2. From the main navigation menu, select Menu Management > Price lists.
3. Click Edit business location list next to the name of the price list you wish to edit.

   

4. Enable business location(s) by choosing from the following options:
   
   1. Click Select all to enable all business locations.
   2. Click one or more business location button(s).
5. (Optional) Click Invert selection to switch enabled business locations to disabled or disabled business locations to enabled.
6. Click Save.

Applying price lists

Once you've added a price list and defined new item prices, apply all price lists and/or all locally linked price lists to your devices so the new prices appear on items in the POS.

1. Log in to the Back Office with your Lightspeed credentials.
2. From the main navigation menu, select Menu Management > Price lists.
3. Click Apply all price lists or select the arrow next to Apply all price lists and choose one of the options from the drop-down menu. For more information, refer to Applying price list options.
4. A green confirmation banner will appear, indicating the price list was successfully applied.

Applying price list options

If there are several price lists, the price on the POS depends on which order profile is selected in the order.

• Apply all price lists: Each price list is applied to the items listed in the Menu management > Items section of the Back Office. To apply the prices on the POS, manually reload devices.
• Apply all price lists and reload device: Each price list is applied to the items listed in Menu management > Items in the Back Office, and an automatic reload of the devices displays the new prices on the POS.
• Apply locally linked price lists: Only the price lists of the location currently logged in to the Back Office are applied to the items listed in the Menu management > Items section of the Back Office. To apply the prices on the POS, manually reload devices.
• Apply locally linked price lists and reload devices: Only the price lists of the location currently logged in to the Back Office are applied to the items listed in the Menu management > Items section of the Back Office. An automatic reload of the devices displays the new prices on the POS.

Deactivating price lists

Deactivate synchronized price lists that are applied to a device so those prices no longer appear on the POS. Follow the steps in Applying price lists to activate price lists again.

A price list can only be deactivated if it is not linked to any order profiles. Before deactivating, ensure your desired price list is unlinked from all order profiles across each business location where it is available.

1. Log in to the Back Office with your Lightspeed credentials.
2. From the navigation menu, select Menu Management > Price lists.
3. Click Deactivate.

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